What runs automatically
A lot of Memberley happens while nobody is signed in. This page is the inventory of everything the platform does on its own, so when a membership expires or a fee appears “by itself,” you know exactly which quiet hand did it. Everything here lands in the activity log attributed to System.
Memberships
Section titled “Memberships”- Expiry — every few minutes, memberships whose season or duration has ended are marked expired.
- Payment timeouts — memberships stuck in awaiting payment past your organization’s timeout are released, freeing the spot for the waitlist or public registration.
- Auto-renewals — hourly, non-seasonal memberships with autopay renew and charge the member’s saved card.
- Scheduled price changes — hourly, tier prices with a scheduled change whose date has arrived are applied.
- Waitlist promotion — every few minutes, open spots pull the next person from the waitlist (while the season’s phase allows it).
Payments & money
Section titled “Payments & money”- Installments — hourly, due installment payments are charged; missed ones start your grace-period clock and can suspend the membership.
- Late fees — each morning, seasons past their dues deadline assess the late fee on members who still owe — at most once per membership per season, and never auto-charged.
- Expiring cards — each morning, members whose saved card is about to expire get a heads-up email.
- Credit expiry — nightly, account credits past their expiry date are removed.
Seasons & registration
Section titled “Seasons & registration”- Scheduled opens — a season with a scheduled open time flips to open within a few minutes of it.
- Scheduled invitation batches — batches with a release time go out within a few minutes of it.
- Invite reminders — daily at midday, members sitting on an unaccepted renewal invite get a reminder.
Classes & events
Section titled “Classes & events”- Session reminders — hourly, upcoming sessions trigger reminder emails to enrollees.
- Auto-archiving — nightly, offerings whose sessions have all ended are archived.
Communications & reports
Section titled “Communications & reports”- Scheduled campaigns — email campaigns with a send time dispatch within a minute of it.
- Scheduled reports — report subscriptions go out on their weekly or monthly schedule.
Housekeeping
Section titled “Housekeeping”- Waiver expiry notices — each morning, members whose annual waiver signature is about to lapse are asked to re-sign.
- Trash cleanup — nightly, soft-deleted members, memberships, payments, and reservations past their 30-day restore window are permanently deleted.
- Activity log pruning — weekly, log entries past the one-year retention window are pruned.